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The Emergency Planning Support position provides support to the U.S. Navy Bureau of Medicine and Surgery (BUMED). This position reviews all Emergency Preparedness (EP) training and generates reports making recommendations for improvements. Assists the BUMED EP staff with training and exercise related technical support. Recommends, plans and attends EP training conferences.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
Assists BUMED staff in reviewing patient decontamination First Receiver Operations Training (FROT) AARs. Reviews the AARs from up to 130 FROT sessions conducted annually, with a specific focus on highlighting recurring discrepancies across the enterprise and repeats discrepancies at individual NMRTCs/NMRTUs. Completes the review semi-annually, using all the FROT AARs completed to date, and submits a summary of the review findings as a Word document to the COR and EP Technical POC.
Reviews command level compliance with all EP program formal training requirements, including those established in BUMED, Navy and DoD policy. The review includes the documentation of required training and coursework in designated Learning Management Systems (LMS) such as CSTARS and other databases, as directed by the COR. Performs the majority of this work in conjunction with the EPAV program. Additionally, conducts an annual review of all BUMED EP related training requirements, and recommend additions and revisions, as needed, in a written summary submitted to the COR and EP Technical POC.
Assists BUMED with participating in and attending EP and MA related exercise planning conferences, meetings and workshops. These events include Concept Development Conferences (CDCs), Initial Planning Conferences (IPCs), Mid-Planning Conferences (MPCs), Master Scenario Event List (MSEL) workshops, Final Planning Conferences (FPCs), and After Action Review/Improvement Plan (AAR/IP) meetings.
Recommends specific formal exercises for BUMED participation, but at a minimum, includes the U.S. Fleet Forces Command exercise Citadel Shield/Solid Curtain series, as well as all formal exercises with a known or potential EP or MA component sponsored by Commander, Navy Installations Command (CNIC) or US Marine Corps Installation Command (MCIC), including the CNIC annual Citadel Gale/HURREX series.
Reviews DoD exercises being conducted by the Combatant or Unified Commanders, as well as non-DoD exercises being conducted by FEMA, DHS, HHS, and CDC for their relevance to BUMED and/or designated NMRTCs/NMRTUs, and recommends any with significant relevance for inclusion in the BUMED exercise program planning process.
The COR must approve all exercise related travel prior to execution. Submits recommended exercise related travel requirements to include an estimate of the cost, no later than 30 days in advance for travel involving air transportation, and one week in advance for travel involving POV transportation.
Supports the BUMED EP staff with internal BUMED HQ level EP exercise development and planning to include training and assessment of the BUMED enterprise PI program/instruction, the headquarters Continuity of Operations (COOP) plan and the BUMED Crisis Action Team (CAT) response. This includes the full exercise development life cycle, facilitation and evaluation, and may include both Table-Top Exercises (TTXs) and Functional Exercises (FXs). Supports both recurring and pre-exercise training for the BUMED headquarters staff, to assess and improve their performance of EP related mission support.
Reviews all command level formal exercise AARs submitted to BUMED, providing feedback on the effectiveness of the exercises, to include planning and execution.
Assists the BUMED EP staff with training and exercise related technical support, to include drafting responses for action items and correspondence, reviewing draft policy and instructions, leading exercise scenario development, assisting with all pre-exercise preparations and post-exercise analysis, assessing the effectiveness of formal training courses and supporting BUMED staff with the full life cycle of exercise development and execution. Provides similar EP related exercise development and execution reach-back support to the Navy Medicine Regional and select command level EM staff as needed, with an emphasis on supporting regional and NMRTC/NMRTU participation in key echelon 1 and 2 stakeholder exercises, e.g. Solid Curtain/Citadel Shield and Citadel Gale/HURREX.
Serves as the BUMED EP lead and POC for the DHA training and exercise staff, to include all EP related formal training courses and exercises. Represents BUMED EP at DHA-led exercise development and working group meetings, and will coordinate the Navy Medicine response to DHA data calls and tasking regarding EP exercises and training, including National Disaster Medical System (NDMS) related training and exercises. Serves as the BUMED lead and POC for EP related formal training courses executed by the DHA on behalf of the services, to include the Public Health Emergency Management (PHEM) and Medical Defense Support to Civil Authorities (MED DSCA) courses executed by the Defense Medical Readiness Training Institute (DMRTI). Coordinates with BUMED EP, the DHA and Navy Medicine regional staffs to determine and allocate student quotas, identifies and tracks student attendance, serves as the BUMED quota control for the courses, and promulgates course schedules and all relevant information pertaining to the courses.
Conducts a monthly review of the EP program training and exercise related metrics as reported in PREP and other databases, identifying and highlighting trends and recurring deficiencies, and recommends improvements in training readiness, as applicable.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
EDUCATION / EXPERIENCE
Bachelor’s degree and three (3) years’ of experience leading DoD training and exercise programs, or equivalent combination of education / experience. Degree may be substituted for five (5) years’ of professional experience in a management or supervisory role.
CERTIFICATES, LICENSES, REGISTRATION
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Professional experience must demonstrate interpersonal and organizational skills.
Must possess proficiency in Microsoft (MS) Office, including MS Word, MS Excel, MS PowerPoint, and MS Outlook.
Excellent verbal communication skills with ability to effectively communicate.
Excellent written communication skills.
Excellent customer service and relationship-building skills.
Ability to work both independently and in a team environment.
Ability to effectively manage multiple projects and priorities.
Ability to read, analyze and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups and or boards of directors.
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
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