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The Administrative Assistant II provides a broad range of administrative services to the Deputy Assistant Secretary (DAS) for Reactor Fleet and Advanced Reactor Deployment at the Department of Energy (DOE).
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.
Assists the Office of Reactor Fleet and Advanced Reactor Deployment (NE-5) with administrative tasks, includes assisting the Deputy Assistant Secretary, Associate Deputy Assistant Secretary, Office Directors and other staff, as necessary.
Schedules meetings, answers email, prints and copies documents, processes paperwork for visitors, escorts visitors and picks up packages.
Schedules and books domestic and international travel, completing vouchers once travel had been completed.
Directs staff based on program assignments and responsibilities.
Prepares correspondence packages, ensures documents are in correct format, saving documents to DM. Maintains updated list of DM documents for the office.
Updates the office tracking system, updates the NECTS Tickets.
Maintains office documentation, sends out weekly email to staff for updates to the weekly reports, submits the weekly reports to Associate Deputy Assistant Secretary and front office for approval.
The position requires constant communication with the program analyst in the office.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and co-workers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions as the best of own ability.
Associate's degree and a minimum of three (3) years’ relevant experience, or equivalent combination of education/experience.
CERTIFICATES, LICENSES, REGRISTRATION
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Analytic, organizational and time management skills
Operational knowledge of standard office practices and procedures.
Ability to compose correspondence from draft to final version, both electronic and hard copy.
Knowledgeable and proficient in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations.
Excellent verbal and written communication skills.
Excellent customer service skills.
Ability to work effectively both individually and in a team environment.
Proficient in the use of standard office equipment such as computers, copiers, fax machines, telephone systems and office automation systems.
Skilled proficiency in the use of eDocs and GovTrip.
Skilled proficiency in the use of Microsoft Windows and Office Suite (i.e., Word, Excel, Outlook, PowerPoint, etc.).
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-oneone and small group situations to customers, clients, and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to perform successfully the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!