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Proposal Manager III

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Proposal Manager III

Job ID R481
Job Location Rockville, MD
Full-Time/Part-Time Full-Time

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

SUMMARY

The Proposal Manager oversees all aspects of the bid and proposal process in pursuing new business through open Requests for Proposals (RFPs).  This position works closely with Capture Managers and Program Leads to identify viable opportunities and to develop sound proposal strategies.  The Proposal Manager must be able to tactically handle proposal developments from start to finish as well as ensure a high standard of quality in their timely submission.  This position requires the ability to quickly grasp the scope and dynamics of the proposal in order to establish successful strategies for proposal responses. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following.  Other duties may be assigned.

Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.

Manages the development process of government proposals from RFP release to oral / written presentation, including large / complex proposals. Responsible for delivering high-quality, compliant proposals within established deadlines.
 

Reads and analyzes the RFP. Prepares and manages proposal directive materials, including outlines and schedules, kick-off presentation, etc. Identifies needed personnel, and delegates responsibilities. 

Manages the process of gathering, reviewing, and submitting RFP clarification questions.

Works with the pricing team to ensure communication of all pertinent information so that the RFP can be priced as competitively as possible.  

Identifies writers for all proposal sections. Manages the writing and editing process. Assembles and reviews the efforts of partner teams, consultants, subcontractors, writers, editors, and illustrators.  Performs desktop publishing, proofreading, quality control, and print reproduction.

Ensures consistency and accuracy of win themes and key messages throughout the proposal. 

Reviews and edits proposal sections for compliance, completeness, and readability. 


Reviews proposal draft and final versions for responsiveness, thoroughness, accuracy, staffing, financial considerations, quality and effective design and layout of the RFP. Ensures proposal structure complies with the RFP requirements

Schedules and facilitates all meetings, including kickoff, section planning, “color reviews,” debrief sessions, and "proposal lessons learned" meetings.


Leads post-proposal efforts such as negotiations and contract start-up briefings.

Creates corporate concepts and boilerplate content for use in future proposals.

Simultaneously and effectively manages multiple proposals and projects.
 

May periodically work extended evening and weekend hours, sometimes on short notice. Travel may be required.
 

Responsible for aiding in own self-development by being available and receptive to any training made available by the company.

Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.

EDUCATION/EXPERIENCE REQUIRED

Bachelor's degree preferably in English, Communications or Marketing; Master’s degree preferred.  Must meet minimum years of experience requirement as specified below, or equivalent combination of education / experience.  Experience preparing proposals for high-value contracts (exceeding $100M) preferred.

Proposal Manager 1 – Required degree + minimum of 2 years' of experience

Proposal Manager 2 – Required degree + minimum of 4 years' of experience

Proposal Manager 3 – Required degree + minimum of 6 years' of experience

Proposal Manager 4 – Required degree + minimum of 8 years' of experience

CERTIFICATES / LICENSES / REGISTRATION

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

In depth knowledge of Federal Acquisition Regulations (FAR)

Operational knowledge of the bid and proposal processes with the ability to understand business and technical requirements

Exceptional leadership and motivational skills

Skilled in facilitating teamwork and coordinating efforts for the successful achievement of goals

Ability to inspire outstanding work from team members having a wide range of experience and technical abilities

Excellent customer service and relationship-building skills

Detail-oriented with exceptional organization, problem-solving and critical thinking skills

Exceptional verbal and written communications skills

Ability to effectively interact and manage multi-departmental and/or remote teams for planning and control of projects

Ability to effectively interact with all levels of management

Ability to work under tight deadlines with the flexibility to work concurrently on multiple projects / proposals

Ability to represent CNI in a positive and competent manner with current and prospective customers

Ability to make sound, well-informed and objective decisions; perceives the impact and implications of decisions

Ability to persuade others to accept recommendations and to negotiate to find mutually acceptable solutions

Ability to organize work, set priorities and determine resource requirements

LANGUAGE SKILLS

Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and or boards of directors

MATHEMATICAL SKILLS

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.

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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!