Human Resource Specialist - Staffing
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The Human Resources Specialist – Staffing DEA provides support to the Drug Enforcement Administration (DEA). This position provides advice and assistance on all issues related to staffing and employment of qualified individuals.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
Performs all activities necessary to hire qualified candidates, and ensures all documentation is present and accurate.
Serves an expert in the qualification standards unique to specific job series.
Advises Management on human resource flexibilities that can be used for the creative and timely filling of vacancies in accordance with Equal Opportunity and Merit System principles.
Uses the Office of Personnel Management (OPM) and DEA regulations to determine optimal methods for advertising and filling positions.
Correctly determines minimum qualifications, develops and applies crediting plans, rates and ranks candidates and provides certificates of eligible candidates.
Works with the hiring official to develop and post job announcements, issue certificates of qualified candidates, issue tentative offer letters and final offer letters.
Posts job announcements, works with hiring managers to prepare recruitment checklists, standard assessment questions, and job analyses templates.
Issues tentative offer letters. Makes Recommendations to DEA HR and hiring managers if a recruitment incentive is warranted and provides documentation to support the recommendation. Generates and sends a final offer letter, as approved by the customer.
Provides support to the Federal Hiring Official, and the Applicant/New Hire to mitigate concerns and delays in the process.
Provides the customer, and specifically the hiring official, with the status of the hiring process until a final selection or cancellation is made.
Following the issuance of a tentative offering letter, sends and collects all appropriate applicant forms and coordinates these forms with the federal staff to include drug and nepotism disclosure forms, and initiates eQIP actions. Responsible for coordinating with the appropriate office if the customer takes responsibility for a form’s distribution and collection from the applicant,
Acquires and provides to DEA HR all new hire personnel data (e.g., personal demographics, address, health benefits elections, direct deposit, service computation dates validation information, and citizenship forms) to ensure the selected applicants can be entered into the payroll system.
Provides data extracts in an agreed upon format, (possible formats are JSON, .csv, or pipe-delimited), on daily basis or as requested by DEA. Additionally, the data elements provided must encompass the entire record as it passes through the processing life cycle and must include an agreed upon unique identifier which will be used to ingest this data into DEA systems.
Constructs and finalizes recruitment case files for the Office of Personnel Management (OPM), the Department of Justice (DOJ) and DEA audit purposes and makes available electronically to DEA.
Performs the hiring process, and documentation thereof, in accordance with their Performance Work Statement to include the following Work Breakdown Structure:
- Sourcing and recruitment
- Candidate assessment and selection
- Applicant screening and selection
- Vetting adjudication
- New Hire in-processing and on-boarding
- Communication and Coordination Plan
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
EDUCATION / EXPERIENCE
Bachelor's degree and a minimum of five (5) years’ relevant experience, or equivalent combination of education / experience. Five (5) years’ of recruiting experience that includes at least three (3) years’ of experience in recruiting of candidates in specifically identified occupations. Four (4) years’ of directly related experience may be substituted for the Bachelor’s degree and an additional two (2) years’ of directly related experience may be substituted for the Master’s degree.
CERTIFICATES, LICENSES, REGISTRATION
Delegated Examining Unit (DEU) certification preferred
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Knowledge of the Office of Personnel Management (OPM) regulations, processes and procedures, the Department of Justice processes and procedures, and DEA processes and procedures for the hiring and selection of personnel and to include security clearances
Knowledge of federal staffing rules competitive and non-competitive
Proficiency in the use of the USA Staffing (Federal Hiring Management system)
Solid analytical and problem-solving skills
Skilled proficiency in the use of Microsoft Windows / Office programs (i.e., Word, Excel, Outlook, PowerPoint, etc.)
Comprehensive knowledge of Human Resources staffing and classification policies, procedures and methodologies with ability to accurately apply the Fair Labor Standards Act
Demonstrated knowledge of federal HR concepts, practices, laws, regulations, policies and precedents
Comprehensive operational knowledge of OPM classification standards, federal position classification, position management, organizational development and realignments
Knowledge providing staffing guidance and operational services for the competitive job posting process
Knowledge developing job analyses and assessment documents to support the hiring process
Excellent verbal and written communications skills with proficiency in proofreading and editing
Detail-oriented with solid proofreading and editing skills
Exceptional customer service and relationship-building skills
Ability to coordinate efforts with others to find mutually acceptable solutions for the successful achievement of goals
Ability to organize work, set priorities and determine resource requirements
Ability to work independently and in a team environment
Ability to advise and assist management in accomplishing personnel management responsibilities
Ability to function as a technical expert and make decisions independently
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!