Senior Electronic Document Technician
The Senior Electronic Document Technician provides support for the Food and Drug Administration (FDA), onsite Records Information Management (RIM) office. This position will be responsible for the management and oversight of the Electronic Document Room (EDR) operation.
Scientific computing and federally mandated records keeping requirements have made it necessary for the FDA to move from a paper centric agency to a media neutral information-based organization. RIM will provide direct support to the FDA’s move to a broader information-based organization by supporting core functions related to the processing of records material that support scientific advancement, public health issues and the regulatory review process.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
Manages and oversees the Electronic Document Room (EDR) operation.
Demonstrates excellent leadership, supervisory, training, communication and records management skills.
Maintains databases, electronic files, documentation and computer tapes.
Performs records management tasks such as reports, correspondence, and/or related material.
Conducts records research into specified areas, prepares and reports findings.
Manages disposition (lifecycle) of records. Files and destroys hard copies of records in accordance with approved procedures.
Processes records into an electronic document management system.
Handles electronic file conversions and management. Saves files electronically for database access.
Supports technical records management assignments.
Scans, indexes, and performs quality reviews of records received.
Processes records received in the document management system.
Ensures standards are met in compliance with statutory and regulatory provisions, policies, instructions and all other applicable requirements.
Responsible for aiding in own self-development by being available and receptive to any training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
Bachelor’s degree in Computer Science or Information Management. Minimum of four (4) years of experience in the Computer Science or Information Management field.
CERTIFICATES / LICENSES / REGISTRATION
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Ability to be detail‐oriented
Ability to manage multiple tasks simultaneously
Ability to make sound, well-informed and objective decisions; perceives the impact and implications of decisions
Ability to organize work and set priorities
Proficient in MS office and Adobe Acrobat Pro
Skilled in facilitating teamwork and coordinating efforts for the successful achievement of goals
Excellent verbal and written communication skills
Ability to work effectively, both independently and in a team environment
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Must be able to talk and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. May be required to lift, push or pull 50 pounds or more using cart or hand truck. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. May work near moving or mechanical parts. May have exposure to chemicals, fumes, warehouse environment or adverse weather conditions. May be required to use safety and personal protective equipment.