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Contract Billing Analyst

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Contract Billing Analyst

Job ID 6661
Job Location Norman - OK
Full-Time/Part-Time Full-Time

The Contract Billing Analyst is responsible for processing contract specific billing invoices. This position regularly interacts with Program Managers and follows the established review and approval processes in order to ensure the accuracy of invoice billings and to resolve any variances that may exist.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following as well as other duties assigned.

 

Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.

 

Prepares invoices for a variety of contracts, and utilizes multiple systems for invoice submittals (i.e., WAWF, Vipers, Deloitte, GSA, ITSS, IPP, etc.). 

Reads and interprets contracts to determine and understand proper invoicing formats and requirements.

 

Reviews work and verifies the accuracy of invoice calculations.

 

Records invoices through the accounting system.

 

Coordinates the review and approval of invoices with internal Program / Project Managers.

 

Scans, copies, files and mails invoices.


Performs aged accounts receivables analyses, and assists with unbilled reconciliations.

Assists in preparation of Contract Closeouts, Month End Analysis and various reports.

Provides information to assist with internal and external audits, as requested.

 

Meets performance and accuracy standards.

 

Performs all other duties as required

 

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

 

Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output. 

 

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.

 

EDUCATION / EXPERIENCE

Must have relevant education, experience and accuracy as specified below, or equivalent combination of education / experience.

 

Level I

Associates Degree

1 to 2 years’  experience

One year average accuracy of 89%.

Competent use of CNI Billing Systems.

Basic knowledge of Contract Billing types.

Assists with reporting requirements.

Continuous level of high performance required. 

 

Level 2

Associates Degree

At least 3 Years’ Experience

One year average accuracy of 92%.

Mastery of CNI Billing Systems.

Knowledge of all Contract Billing types.

Accuracy and timeliness of reporting requirements to management.

Performs and ensures accuracy and timeliness of special projects.

Continuous level of high performance required. 

 

Level 3

Associates Degree

At least 5 Years’ Experience

One year average accuracy of 95%.

Mastery of CNI Billing Systems.

Knowledge of all Contract Billing types.

Accuracy and timeliness of reporting requirements to management.

Performs and ensures accuracy and timeliness of difficult special projects.

Responsible to train levels 1 and 2.

Works with little direct supervision.

Continuous level of high performance required. 

 

Level 4

Associates Degree

At least 6 Years’ Experience

One year average accuracy of 97%.

Mastery of CNI Billing Systems.

Mastery of all Contract Billing types.

Accuracy and timeliness of reporting requirements to management.

Performs and ensures accuracy and timeliness of complex special projects.

Responsible to train levels 1, 2 and 3.

Works with little direct supervision.

Continuous level of high performance required. 

 

 

CERTIFICATES / LICENSES / REGISTRATION

 

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

Working knowledge and understanding of government contract billing with ability to read through contracts and ascertain needed information

Operational knowledge of standard office principles, practices and procedures, as well as those related to accounting and finance

Basic knowledge and understanding of Generally Accepted Accounting Principles (GAAP)

Ability to follow instructions and pre-established guidelines

Proficient in the use of standard office equipment such as computers, copiers, fax machines, telephone systems and office automation systems with ability to use 10-key calculator by touch

Skilled proficiency in the use of Microsoft Windows and Office programs (i.e., Word, Excel, Outlook, PowerPoint, etc.) with ability to quickly grasp specialized automated accounting systems

Excellent verbal and written communications skills

Detail-oriented with ability to organize and prioritize tasks, meet deadlines and accurately complete all assignments

Solid analytical and problem-solving skills

Excellent customer service skills

Ability to maintain all information in a highly confidential and organized manner

Ability to work both independently and in a team environment toward the successful achievement of goals

 

LANGUAGE SKILLS

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.

 

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

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