Accounting Clerk II - Finance
The Accounting Clerk II - Finance provides general accounting and administrative support duties for the Western Area Power Administration (Western). This position requires knowledge of routine office functions with an understanding of the organization, programs and procedures related to the Corporate Services Office (CSO). Daily assignments are performed in accordance with Generally Accepted Accounting Principles (GAAP) and with requirements established by the Federal Accounting Standards Advisory Board, Prompt Payment Act and Federal Energy Regulatory Commission. This position regularly handles documents containing Privacy Act, For Official Use Only and/or sensitive information.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken.
Performs payment processing, filing of backup documentation, determines funding errors and works with appropriate personnel to resolve funding errors.
Provides guidance to receiving personnel in order to ensure appropriate amounts are received for processing payments.
Helps to develop month-end and year-end accruals. Inputs year-end accruals.
Enters and maintains vendor table information.
Reviews PA Traveler interface, and resolves errors and provides reports to assist in validating travel vouchers.
Archives payment files and electronic correspondence for Western Payment Service Center.
Maintains spreadsheets of approved supplier and customer requests.
Uploads Federal Secure Payment System transaction data.
Assists in financial audits.
Performs other accounting and budget assistance, as needed.
Provides back-up for co-workers as assigned.
Sorts department mail. Performs a variety of other administrative and clerical tasks, as needed or assigned.
Note: To avoid misidentification with the public as being a Western official, responsible to identify contractor status when attending meetings, answering Western telephones or working in other situations where their contractor status is not obvious to third parties. Must also ensure all documents or reports produced are suitably marked as contractor products or that contractor participation is appropriately disclosed (IAW FAR Part 37.114(c)). Responsible to obtain and wear badges in performance of this service.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability.
EDUCATION / EXPERIENCE
High school diploma or general education degree (GED) and a minimum of one (1) year relevant experience and/or training, or equivalent combination of education / experience.
CERTIFICATES / LICENSES / REGISTRATION
JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES
Operational knowledge of standard office principles, practices and procedures, as well as those related to accounting and finance
Basic knowledge and understanding of Generally Accepted Accounting Principles (GAAP) and requirements established by the Federal Accounting Standards Advisory Board, Prompt Payment Act and Federal Energy Regulatory Commission
Ability to perform a variety of accounting assignments, methods and techniques
Ability to work under immediate supervision as well as follow instructions and pre-established guidelines
Proficient in the use of standard office equipment such as computers, typewriters, copiers, fax machines, telephone systems and office automation systems
Skilled proficiency in the use of Microsoft Windows and Office programs (i.e., Word, Excel, Outlook, PowerPoint, etc.) with ability to quickly grasp specialized automated systems
Excellent verbal and written communication skills
Detail-oriented with ability to organize and prioritize tasks
Excellent analytical skills
Working knowledge of business records management and filing processes
Excellent customer service skills
Ability to use 10-key calculator by touch
Ability to work in a team environment toward the successful achievement of goals
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, ability to deal with problems involving several concrete variables in standardized situations.