R6180 • Office administrative support services
Washington, DC • Full-Time
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
SUMMARY
The Associate Consultant supports the Department of Homeland Security (DHS), US Customs and Border Protection (CBP) by providing the CBP with a full range of office and administrative support, coordinating travel logistics, maintaining calendars, scheduling meetings/appointments, and preparing briefing materials, reports, and other documentation.
ESSENTIAL REQUIREMENTS
Must meet one of the two requirements:
Have an active Security Clearance (DHS/CBP clearance preferable), or
Have had a Security Clearance in the past (preferably within the last 2 years).
Must be able to pass a CBP background investigation.
KEY DUTIES AND RESPONSIBILITIES
Essential Duties and responsibilities include the following. Other duties may be assigned.
Performs a full range of office and administrative support duties including managing calendar appointments for senior Program Management Office (PMO) leaders; scheduling meetings, interviews, and conferences; evaluating requests for information, appointments, tasks, and other correspondence and coordinating responses within established deadlines.
Prepares memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation, maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
Maintains office supplies and equipment inventories; evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and performing other duties as assigned in support of various administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
Coordinates travel logistics for PMO Directors, including securing transportation and overnight accommodations in both domestic, and overseas locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual’s and/or teams’ objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations.
Schedules and coordinates high-level meetings and PMO events (i.e., Program Management Reviews (PMRs), Town Halls, Team Director’s Meetings, Leadership Team Meetings, Business Partner Meetings, etc.) including scheduling calendar invites; arranging for meeting space; coordinating conference technology; assisting with researching and preparing agendas, talking points, briefing materials, and presentations as needed; and preparing and distributing meeting minutes and action items. When necessary, participating in special conferences and meetings.
Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.
Responsible for aiding in own self-development by being available and receptive to all training made available by the company.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EDUCATION AND EXPERIENCE
Bachelor's degree and a minimum of 3 years relevant experience, or equivalent combination of education/experience.
Three (3) years of similar experience working with a federal agency required.
Excellent customer relationship management skills and ability to work with diverse groups.
Proficient in the full suite of Microsoft Office and Microsoft Project.
Effective communicator (oral and written).
Well-developed time management and schedule coordination skills.
JOB SPECIFIC KNOWLEDGE/SKILLS/ABILITIES
LANGUAGE SKILLS
Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups and or boards of directors.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. Must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic.
CNI CORE COMPETENCIES
Responsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.
COMPLIANCE
Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.
EOE including Disability/Vet
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
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