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SUMMARY

The Executive Assistant provides support to Federal Aviation Administration (FAA) executives in Washington, DC or Fort Worth, TX, performing at a high-level office-oriented, clerical, and coordinating functions, including telephone answering, data entry, meeting coordination, travel arranging, and pre-defined task execution.

****This position is contingent upon contract award ****

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following:

Supports Division manager and/or executive with calendar management/scheduling of appointments.

Supports meetings; recording, submitting minutes and action items and providing briefing updates to executives.

Acts as a liaison with staff, maintaining good working relationships with staff and throughout the organization and exercising good judgment and discretion.

Assists with interoffice correspondence review and coordination.

Works closely and effectively with the leadership team to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Analyzes multiple data sources to identify problems; analyze and propose solutions and communicate them effectively.

Assists Executives with time recording reviews (LDR codes) using Gov. time keeping system (CASTLE), reviewing codes and recommending changes or approval. 

Prepares program-related briefings and presentations.

Reviews FAA orders and notices to ensure adherence to FAA policies and processes.

Provides logistics support for client meetings (off site or onsite), could include assisting with planning and coordinating small events.

Schedules and arrange travel according to GSA.gov or Department of State (for international) travel allowances for the cities being visited for executives using Government software (E2) and FAA and Federal Accounting Regulations.

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.

Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.

Other duties may be assigned.

Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and co-workers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions as the best of own ability.

May be required to travel to support quarterly customer offsite meetings.

EDUCATION/EXPERIENCE

High school diploma or general education degree (GED) and a minimum of ten (10) years relevant experience; or Associate's degree and a minimum of nine (9) years relevant experience; or Bachelor's degree and a minimum of eight (8) years relevant experience, or equivalent combination of education/experience.

CERTIFICATES, LICENSES, REGRISTRATION

Must be able to obtain a customer public trust clearance for access to facilities, equipment and property.

JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES

Superior organizational and analytical skills with keen attention to accuracy, detail, and quality. 

Superior time management and follow-up skills.

Excellent interpersonal communication skills with the ability to effectively communicate complex. information in a clear and concise manner and work with staff at various levels.

Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision.

Proficiency in the use of industry standard office software and applications.

High proficiency with Microsoft Office programs to include SharePoint, OneNote, and Teams.

Previous FAA experience preferred.

Experience with office calendaring and scheduling, expense management, and E2 travel coordination.

Ability to work independently, manage time well, and react to changes in plans with a sense of urgency.

Attention to detail and reliable follow through with a high level of accuracy.

Strong communication, both written and verbal with a solid grasp of grammar and spelling.

Well-organized and self-directed individual, with exceptional time management skills, including the ability to work under tight deadlines, prioritize and efficiently manage multiple, complex projects.

CNI CORE COMPETENCIES

Responsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility and ownership/accountability of actions taken.

COMPLIANCE

Promotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company as a whole. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. May be required to wear safety and personal protective equipment. This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax and print machines. This position is largely sedentary; however, constant repeating motions that may include the wrists, hands and/or fingers. Seldom lifting of office supplies weighing up to 20 pounds as necessary.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!